Problem:

I was recently trying to link Revit models to a federated file on Revit 2021. The models were failing to link, but no error message or warning was provided. The federated host model and the links were all initiated and ‘live’ collaborated models on the Autodesk Construction Cloud.

 

Resolution:

I had previously used this method ( Moving the Revit BIM360 CollaborationCache Folder to a Secondary Hard Drive ) to move the cache for BIM 360 / ACC Docs to a secondary hard drive. Windows Explorer showed this hard drive was essentially running out of space. So Revit was failing to link the model, but wasn’t providing a ‘insufficient hard drive space’ warning.

But why was the hard drive filling up?

I reviewed the files and folders and discovered that one particular program was generating massive log files:

The final resolution was quite simple – delete the massive log files, and then the files linked to Revit fine. I used 7-zip with the “Fastest” and “Delete files after compression” option to archive and delete those logs.

To future-proof this scenario, I’m considering writing a Powershell script to detect and possibly archive and delete the existence of massive log files.

In the old pre-BIM360 days, if you really had a problem where a Revit user didn’t relinquish elements in a workshared model, you could either

  1. Pretend to be that user and sync (yes just by changing your user name in Revit Options), or
  2. Detach that Central model and Save As.

Modern day BIM360 Revit Collaboration doesn’t allow either of those to happen easily…

So how do you relinquish elements in a BIM360 cloud Revit model?

Here’s how:

  • Open Revit and a model
  • Then go to Collaborate and Manage Cloud Models.
  • Browse to your BIM 360 Project and then the actual Model
  • Use the icon to view the model Actions menu and choose “Relinquish”
Screenshot from Revit 2018
Screenshot from Revit 2018

When prompted, choose “Force Relinquish”

Choose the User and then click Relinquish
Choose the User and then click Relinquish

and Continue

Confirm by pressing Continue
Confirm by pressing Continue

Then, wait for the process to complete.

Finally, it is probably a good idea to Sync with Central 🙂

 

Revit Help Links (note, the process is basically the same for all current versions):

What happens if you enable BIM360 Design Collaboration on a project, but would then like to switch it off? I asked Autodesk this question, and here is part of the response (in italics):

Unfortunately we cannot disable active services on specific projects. Once a service is active, it remains active.

If the project is underway and there is information that cannot be moved (such as issues/ RFI’s, etc), then my recommendation would be to make sure no one has access to the Design Collaboration module on the project.

If you would like to see a feature implemented that allows the ability to deactivate a service, you can share your thoughts and request it via the Ideas Board using this link: https://forums.autodesk.com/t5/bim-360-ideas/idb-p/2032

 

In light of the above, if you do want to make sure no one has access to Design Collaboration, switch it off per-person in the Project Members page as shown below:

Interesting to see that many BIM360 services are offline right now (approx 10am Australian time, 1 June 2018):

You can always check Autodesk online service health at this link:

Autodesk Health Dashboard

 

It is something to think about as we move forward with reliance on cloud services – how important is 100% uptime with collaboration cloud products in the BIM world? Is 100% uptime even possible with current technology services, and the stacks (like Autodesk cloud) that rely on other stacks (like AWS cloud)?

I’m looking into ways to batch initialize Revit models onto the new BIM 360 Docs (Document Management) platform. It is a work in progress at the moment – in Revit 2018, I think that there is limited ability to use newer API features for creating a Cloud ModelPath for batch processing. But more on that later…

For now, I wanted to replicate a folder structure from a local network onto the BIM 360 Docs platform. To do this, you just need the Desktop Connector + Preview installed, and then you copy and paste the data.

Here are the steps:

  1. Clear Pending Actions on Desktop Connector for BIM 360 (recommended, use with care)
  2. Work Offline (recommended). Folders will appear blue in Windows Explorer.

  3. Set the folder path in the and create a CMD script using code below. It populates each subdirectory with a text file indicating the contents of the directory.
    @echo off
    chcp 65001 >nul
    for /r "C:\Your\Folder\Path\Here" %%d in (.) do dir /a:-d "%%~fd" > "%%~dpnd\DirectoryFilePlaceholder.txt"
  4. Run the script on your target directory (the local directory that you want to mirror into BIM 360 Document Management platform)
  5. Run a FreeFileSync task with filters to include only the ‘DirectoryFilePlaceholder.txt‘ as a mechanism of building the file structure. This task copies those txt documents to the BIM 360 using the local Desktop Connector path, as shown here:
  6. Then, disable ‘Work Offline’, so the sync to cloud should begin.
  7. Wait for ‘Processing’ to complete

To force the sync you may have to toggle the ‘Offline’ status in the tray.

You can review sync state with the ‘Pending Actions’ link from the system tray:

After the file structure is copied and synced, you will be able to see it in BIM360 Docs.

You can then proceed with adding Permissions or uploading other files.

I have been chatting with one or two industry insiders over at Autodesk recently, and there are some pretty big changes coming to the BIM360 fraternity of products. For the most part, it seems like these will be very welcome improvements. However, it may have an impact on how you run projects through BIM360, and so it might be advisable to check out the upcoming BIM360 webinar (link). Details below:

Stay up to date with everything new in BIM 360. Each month, join us and the BIM 360 Product Team to find out how you can take advantage of the most recent and upcoming product updates.
• Learn how BIM 360 can help you improve project delivery
• Stay up to date with the newest features
• Get early insights into what’s coming in the next updates
• Participate in Q&A with the BIM 360 Product Team
• Get the resources you need to be successful

If you are new to BIM 360, check out our product overview before the webinar and bring your questions.
Copy & Paste the following url into your web browser:
https://www.youtube.com/watch?v=j4bDXLJzga8&feature=youtu.be

Image result for bim360 autodesk

Over the years, Autodesk has provided various means for us to access, sync, backup and share files. Most recently we used “A360 Desktop” (see end of this post) and more recently “A360 Drive“. Autodesk recently released the Autodesk Desktop Connector, which allows you to:

  • Manage remote files from your desktop
  • Connect to Team Hubs
  • Work offline or online

Desktop Connector gives you access to your production A360 data. Using Desktop Connector  to modify files that reside in production A360 will automatically sync changes, updating your production file in A360.

You will see a link on your BIM 360 Team hub like this:

You can install from here which links to these downloads (Help page for install here).

x64

x86

mac

 

You need to sign in:

You should now see a BIM 360 Team link in Windows Explorer:

You can use the tray icon to “Work Offline”.

More Information

Release notes here

Getting Started guide here

Some notes about A360 Desktop retirement

A360 Desktop older versions will get this message:

A360 Desktop current versions:

  • A360 desktop Windows Updater: All users except 2018 AutoCAD products
Windows 32-bit installer – A360 desktop Version 7.3 (exe – 362MB)
Windows 64-bit installer – A360 desktop Version 7.3 (exe – 409MB)
  • A360 desktop Windows Updater: For AutoCAD 2018 product users only
Windows 32-bit installer – A360 desktop Version 9.5 (exe – 373MB)
Windows 64-bit installer – A360 desktop Version 9.5 (exe – 409MB)

 

A360 Desktop Expiration link:

The fact that I’m posting about it means that it probably isn’t really that easy, right? There are a few challenging pieces of the puzzle that all need to come together to get C4R or Collaboration for Revit working on a real project. I just went through this process with a mechanical firm so it is all pretty fresh in my mind.

Firstly, note that A360 Team has been rebranded as BIM 360 Team and will be migrated, more details at this post.

Secondly, Autodesk really wants your whole team (like everyone, every consultant, every Revit link) on Collaboration for Revit. However, out in the real world it is just happening bit-by-bit, and in the meantime some hacks and workarounds can make the process a little bit easier.

A Quick Overview
Ok, so Collaboration for Revit runs on top of BIM 360 Team. What this means is that you need to have an active BIM 360 Team license if you wish to run projects. Then, you need a Collaboration for Revit license for each Revit user who will be connecting to that BIM 360 Team site. You still with me? This also means that persons outside of your firm may connect to your projects, provided they have their own Collaboration for Revit entitlement applied to their Autodesk account.

Once you have the BIM 360 Team license, and the Collaboration for Revit licenses, you then need to “Assign” the Collaboration for Revit licenses out to the users (using their Autodesk login details).

Finally, you need to actually do some stuff, like:

  • make a BIM 360 Team project,
  • invite the users,
  • initiate Revit models, and
  • get the links working.

Its a lot to take in, so you can see that the blog title is actually a half-joke 🙂 However, we were able to get all this up and running in about 4 hours for one firm, so you can too. Hopefully.

Something that will help
Given that there are a lot of moving pieces, I turned to my favourite research and documentation tool, OneNote. I have created a public notebook that you can view at this link:
Revit Collaboration Public Help

helpdoc.png

Basically all of the steps involved in getting the licensing setup, inviting users, installing the addin, and initiating models onto Collaboration for Revit are in the notebook linked above. I will continue to update and add to this over time.

Any Questions?
Just comment to this post and I will endeavour to answer your question in the notebook, or point you toward the answer.

Now, here are a few other bits and pieces that may be useful, if the notebook doesn’t answer your questions…

new help documentation:
https://knowledge.autodesk.com/support/revit-products/learn-explore/caas/CloudHelp/cloudhelp/2016/ENU/Revit-CAR/files/GUID-5A7EA270-AE79-447B-B12C-4C6B59D2F894-htm.html

moving models to folders:
https://knowledge.autodesk.com/support/revit-products/troubleshooting/caas/sfdcarticles/sfdcarticles/Collaboration-for-Revit-How-to-use-and-access-subfolders-on-A360-Team.html

You can move projects from A360 Free to a paid BIM360 Team hub by using the Transfer function:

transfer.png

Taking models offline and replacing later:
https://knowledge.autodesk.com/support/a360-collaboration-for-revit/learn-explore/caas/simplecontent/content/how-to-work-c4r-when-others-are-not-using-it.html

using local linked files
http://www.revitforum.org/worksharing-revit-server-c4r/28351-c4r-updating-links-6.html

Download links:
Collaboration for Revit 2017
Collaboration for Revit 2016

Collaboration for Revit 2015

Recent chat with Autodesk

BIM360 Docs site is now live at:
http://bim360.com/docs/

Previously known as Project Alexandria, the official media release can be read here. And the ‘announcement’ video can be viewed here:
https://bim360.wistia.com/medias/nr7oymwogp

Interestingly, there is some talk of a completely free offering, after the free preview:
Autodesk is now accepting reservations for a limited release and free preview version of Autodesk BIM 360 Docs at www.bim360.com/docs. The product is expected to come to market in early 2016. In addition to the free, limited version of BIM 360 Docs, Autodesk will offer the option to subscribe to additional capabilities that scale to meet more advanced needs of construction firms. The product will initially be available in English only. 

free-7836418

Click Reserve your spot here and then fill out the form if you want to get access to the Preview:

reservation-9985476

Details:

  • Publish and manage all project document file types in a single system with support for unlimited users and unlimited storage.
  • Maintain control and secure project data with folder-level, permission-based access.
  • Easily extract and organize individual project documents from multi-sheet files & 3D models, featuring title block OCR for organization.
  • Ensure that the entire project team is working with the correct documents with version control and online/offline access on mobile devices.
  • View 2D PDF drawings with optimized zoom capabilities to quickly review details.
    Create and share markups for collaborative design reviews with the team.
  • View and navigate 3D models, access object properties, use sectioning tools and explore models with gravity-based walk throughs.
  • Quickly navigate between 2D plans and 3D models on any device, without having to close the viewer.

Imagery:

3dobjectview-2911954

 

markups4-4280874

 

mobile-7540368

 

permissions-5196350

 

propertyextraction-8556023

 

thumbnail2bview-3752299

 

versioncontrol-3745396

 

viewer2d3d-7720689

 

viewer2blandscape2biphone-9127407

Logos:

bim-360-docs-badge-400px-social-7523040

 

bim-360-docs-badge-2048px-3537467

 

bim-360-docs-lockup-stacked-no-year-screen-9410689