Have you ever wanted to ‘re-issue’ or revise a large group of sheets such that they all receive the same, updated revision in the Revision Schedule?
Lets say you have 100 sheets and these form the ‘Approval’ set of documents – how do you go about amending and reissuing them?
For significant revisions, it is our company policy that all revised sheets have the same entry in the Revision Schedule. Therefore, we use the following method (it takes a little setting up the first time, but it is worth it):
- On the first sheet you would like to re-issue, create a small section of Revision Cloud that is associated with the appropriate revision in from the Sheet Issues/Revision dialog box.
- Select this small section of Revision Cloud and Group it into a detail group. Call this group whatever you like – something like ‘Approval Revision Set 1’
- Select the Detail Group and Ctrl-C (copy to Clipboard)
- (At this point we usually Hide the Revisions from the sheet by Tab-selecting the Revision Cloud and Hide Category in View, as we don’t really use Revision Clouds in the traditional sense)
- Go to the next sheet in the set and Paste-Aligned
- Repeat this for each sheet you would like in the ‘Revision Set’ (you will notice that as you do this, a new entry appears in the Revision Schedule – as you would expect)
Now, you can quickly re-issue that entire set. How?Just edit the ‘Approval Revision Set 1’ Detail Group that you created, and:
- Add a new piece of Revision Cloud that is associated to the appropriate entry in the Revision Schedule. All your sheets have now been issued with the new entry, and the Revision Schedule on each sheet shows the new entry!
You can do some tricky things with ‘nesting’ these Detail Groups to give you more flexibility or add new sheets to sets.
One of our staff found a bug for Schedule editing in Revit 2010 64 bit. If modifying a Schedule (in our case a Door Schedule) and you change a ‘Type Property’ and then go straight to the ‘Close’ button in the Schedule (without changing cells or tabbing or anything), Revit will tell you “this will change all instances of this xxx type” and then if you click ‘OK’, Revit will crash.
Here are the steps to reproduce this issue (keep in mind that we are running Revit 64 bit on Vista 64 bit):
- Create a schedule that includes Type Properties that you can directly modify.
- Open the schedule.
- Modify the Type Property.
- Using your mouse, click the ‘x’ or Close button in the top right corner of the schedule window.
- Revit will provide you with a dialog box – Click ‘OK’.
- Revit crashes.
See if you can reproduce this.It would be wise to Save your project before trying!
A Note Block schedules the instances of a Generic Annotation (Symbol) in your project. They are useful for repetitive tagging of detail elements. I say ‘detail’ elements, because I feel that the use of tags should be in the following order of preference:
- Tag of appropriate type for tagged element (eg. Door Tag)
- Keynote Tag by Material where 1 is not possible
- Note Block and Generic Annotation where 1 and 2 are not possible
(The above is based on the fact that you should be trying to make your Model as intelligent as possible – detail lines and text should be the exception when using Revit, not the rule).Here is a crash course in using Note Blocks:
- Create a basic Generic Annotation family.
- Add Labels for Family Parameters to into the Generic Annotation family (for example, Note Number and Note Description).
- Load the family into the project.
- Create a Schedule – Note Block, and choose the family you just loaded. Add the parameters to the Schedule that you added in step 2.
- Go to a view and place a ‘Symbol’ – use the Generic Annotation family you just added. Make sure to choose at least 1 leader for the note.
- Type value/values into the Generic Annotation family.
- Have a look at your ‘Note Block’ and you will see the values starting to fill.
- If you change the schedule, it will change the notes (this is Revit, remember).
The Revit documentation shows this in use. You can label things with ‘numbers’ and then use the Note Block to refer these numbers to the appropriate text or note.This Note Block can then be placed on a sheet, just like any schedule.It is an interesting little tool, and it may be just what you need to solve that little problem that has been annoying you!