Slightly over 6 months ago, I was approached by one of my associates over at Unifi with an idea. They wanted to engage in a detailed competitive research project focused on content management systems for Revit. I was pleased that they approached me, because I obviously love Revit and I also love helping people to improve the whole ecosystem of software tools that surround Revit and BIM. In fact, I often provide too many suggestions to software companies I think 🙂
In this case, I was particularly interested in the topic as well. Having used Revit now for around 10 years, I had started to observe a trend in how Revit gets implemented into firms. Typically, they:
- Buy some Revit licenses
- Teach their people to use Revit
- Look at ways to standardize their use of Revit, perhaps through standards and template files
- Try to maximize the impact and benefit of BIM through some vertical products, such as Enscape
- Start thinking about how to deal with the many gigabytes of ‘content’ they have now gathered and that is sitting on the file server in their office…
Having seen this over and over again, I knew that evaluating, choosing, and setting up a Revit content management system is no easy task, yet it is a hugely important one. It is something that often gets neglected for too long, and results in many wasted hours as people go blindly looking for ‘that family’. As you know, I willingly share time-saving knowledge, tips and workflows here and via Twitter, so this competitive research project really ticked a lot of boxes for me. I would be able to:
- do a deep analysis of content management products for Revit
- observe the strengths and weaknesses of each
- be better informed and able to assist people who often ask me about Revit content management
- provide some feedback to Unifi about how their product and offering could perhaps be improved (and as I said above, this is something I often do for free)
In this particular case, I knew that there would be a lot of time involved. I was going to have to obtain, install, test, benchmark, and document a whole lot of information about various Revit content management systems. As a father of three, a technology blogger, and someone who works almost daily for different companies delivering various projects, time is extremely hard to come by. So I felt it was quite appropriate in this instance to be commissioned by Unifi to perform this research task. I had never been part of a commissioned, competitive research project before, so I knew there may be some challenges. However, given the amount of time that would be involved, I would only be able to do a proper and thorough job if I was reimbursed for the time I would need to dedicate to it.
You might say that being commissioned for the task introduced some bias, but I’ll tell you why that cannot be true. Unifi wanted to know how to improve their product, they basically wanted to know what could be improved so that they could remain competitive with their competitors. For me to somehow do a biased job would have been way off-base. I needed to be honest, and brutally so. I had to show the Unifi people if and how their competitors were stronger than they were. I admire the fact that Unifi undertook this whole project. Evidently, they wanted to make sure their product was the best it could be. Personally, I would have an avid listener, someone who would be happy to hear all of those software ideas that I come up with!
So I accepted this project as a commissioned, competitive research task. I would record my results and provide a number of comprehensive deliverables back to Unifi. How would I go about this job? There were a few logical steps:
- establish the list of products that would be researched
- obtain the products
- install them onto a test workstation
- evaluate the features available in the product and fill out a detailed comparison matrix
- perform benchmarks to establish speed, performance, and capability of each product
- use some large sample content datasets to really put the products through an intensive test to check for problems that may occur with huge content libraries
Looking at the above steps, you can see how much time would be involved. But I also thought it would be a good idea to involve the developers of the competing products in the research. I thought that if I could be better informed about the other products, my research output would be more complete and accurate. And I still think that this was the right approach. I spoke to some of the competing companies and described the fact that that I was doing a detailed research project and would like to discuss their product with them. Most of them knew me as a blogger and technology professional, and so they were pleased to meet and discuss their content management product.
And then I made a mistake.
I should have started those meetings by saying that I had been commissioned by Unifi to do the research project. But I did not mention that fact. We had informative meetings each time, that helped me to get a better understanding of each product. But I can see now that I should have simply told them how the research project came about. I actually don’t think it would really have influenced the discussion a whole lot, because I still think it was in their interest to assist me in understanding their product. However, I do feel like I should have been transparent at the time. I would like to publicly apologize to those competing companies for not initially disclosing that I was commissioned to do the research.
This was a lesson learned for me, and one I won’t make again if I undertake a similar research project in the future.
I do not apologize for taking on the research project, because it was simply the best way that a task like this could be handled, and I do believe I was the right guy for the job. I understand that it is quite common for companies to engage 3rd party professionals to perform market research, but for me it was my first time. As stated above, my thought process was basically that:
- I would receive some reimbursement for my research time, that
- I knew the research output had to be complete and accurate and honest, and that
- It would be beneficial to speak to the individual developers about their product.
Following the consultation phase and data gathering phase of the project, I had quite a substantial amount of data to work with! How would I filter through all of this and truly make it comparative?
To begin with I put a lot of information and notes into a detailed OneNote notebook. I then started an Excel document where I would store most of the comparative results. I had a few key worksheets where most of the raw data was stored:
The Matrix worksheet contained a whole lot of data, over 150 rows and 15 columns. I broke the testing and comparison up into some major categories:
Note: the UX2 value above refers to things like bugs or user interface problems, and in that case a higher score would be worse (more bugs).
For feature comparison, I used a weighting value and a formula. Here is a sample of some of those weighting values:
So, in the case above, I viewed Parameter Searching as more important (5) than Uniformat Filtering (2). These weighting values are based on my experience and my association with other BIM professionals.
From this point, I reviewed the capability of each product and used a Yes / No value to determine if a given product would ‘score’ for that feature:
If a product achieved a Yes value here, it would also obtain the Score for that Feature.
I used a set of PivotTables and Charts to break down and review that feature data.
I also performed some performance and speed benchmarks, and stored these in another worksheet:
Ultimately, this data was all collected and provided in combined form along with some Powerpoint slides. The slides cover topics like:
- What is BIM Content?
- What is Revit Content?
- Why Content Management?
- How is Content Managed?
- How do I choose?
Along the way, we had to do a few interesting things. We were finding that the Australia internet speed was not really a good place to start with cloud benchmarking. So we obtained a cloud based virtual workstation that more closely reflected the type of internet speed you would experience in the USA, and I then had two sets of ‘cloud speed’ benchmark data, the Australian and the US versions.
An example of how some of my research was used may be seen in the recent new offering by Unifi. The research identified some differences in the pricing models of the various products, and this information assisted Unifi in the creation of an additional pricing model.
Where can you learn more about this research? A couple of weeks back I mentioned that the details and results of the competitive research project will be shared in a global webinar.
You can register to attend the webinar here.
In summary, I really enjoyed doing this research project and I think the results will be useful to Revit users and BIM Managers who are trying to evaluate different content management tools. It is true that they each do have certain strengths, so which will you choose?
PS. It is interesting to look back, to where almost a year ago I asked you all:
Which content manager for Revit would you recommend?
— Luke Johnson (@lukeyjohnson) November 4, 2016
Interesting “study.” Is it a safe assumption that youve used formulas in the spreadsheet, so that the criterion and the weighted “values of importance” are live updating the results? The reason i ask, is in your process explanation you indicate that the weighted values for each *feature* are based on your thoughts (and some interactions with others in the BIM community). Naturally though, many people have different opinions on what features add value and what features really dont. I see a few in the list already that i (professionally) would say dont add much (of any) value to firms. So… Read more »
Hi mate, yes it is all formula driven and those ‘feature weighting’ values could be modified. I also agree that different features will be of differing importance to different companies / individuals / teams. I had to basically make a call on these, and you are right, I think it would be great to share my framework so that others can play with the values to suit their own use case. I don’t think you should redo a lot of work (unless you are getting commissioned to do it 🙂 I’ll be thinking about the best way to share this… Read more »
+1 to what Aaron said. I’d love to see the file and edit at the same time during the Unifi webinar. I think this could be a great tool to use during team / corporate discussions that are thinking about investing in a CMS.
A spreadsheet isnt user friendly? Come on now, me thinks you dont give *users* enough credit. I would really be curious to see how all of the *different tools* shake out, when different firms start manipulating the values and weights of the features they deem important. It could end up like the RFO benchmark… But you would have to share the raw data. Of course, there are also other content management solutions missing, that could be included in the future, if other users had access to the same framework. Of course, i would understand if that isnt/wasnt really the *goal*… Read more »
Hey Luke – was the spreadsheet discussed above ever shared?
[…] extensive research into Revit content management tools. I was commissioned by Unifi to do this, and I told the story of the process over here. You can also watch the related webinar here. Over the last couple of years, some of you have […]