If you want your entire geographically separated team to have access to the same linked files, you need to upload them to Revit Server. This also goes for CAD / DWG files, which will need to be imported into an RVT if you want to save them directly to RS.  2D DWG files can be referenced by Linked View in the host project if necessary.

Here is a bit of a workflow that may help:

1 Open the consultant model in appropriate version of Revit
2 Enable Worksharing (if it isn’t already)
3 Save As … 
a) if this is the first “save” of the consultant model to Revit Server, use a generic name like link-Structural.rvt and save onto Revit Server in the appropriate folder (if you have one for links)
or/ 
b) if this is an updated model, overwrite the existing consultant model, using current name in the Revit Server Link folder
4 Use Reload on this new Consultant model in Manage Links of Architectural (our) host model
5 Close the Shared Levels and Grids workset for the Consultant Model, like this:
 
6 Sync with Central.  The Consultant model has now been imported / updated onto Revit Server, and other team members should be able to access it.

More info:
Help: Linking Server-Based Workshared Models

Other links and info:
This RFO post details what some firms are doing with Revit Server and links:
Revit Server & Linked Consultant Files

Revit Server Administrator 2013 displays “Server Error” upon loading the GUI

10 Things to Know About Revit Server – The Revit Clinic

Removing and Replacing Models on Revit Server – The Revit Clinic

An announcement was made recently on the “Revit Deployment & Management for Medium Sized Offices” Udemy course (see here for more info):

We seem to have just discovered an interesting “bug” in Deployments as they relate to Revit Server. The Rollout Tool offers at least a partial solution, but I would like to collaborate with an office or two who are using Revit Server, and prioritize any additions to the script. If you are using Revit Server, and can spare a little time to discuss the issue and how it might impact your specific configuration, and what the Rollouts can do to help, please email me directly (email hidden). I’ll schedule a GotoMeeting for some time that works for you and we can proceed from there.

Thanks!

Gordon Price

Collaboration is the buzzword in the AEC community for 2013.  Something relatively unique to the current era of technology is Architectural collaboration – more than one firm of Architects working on a single project.

But how do we collaborate across large geographic distances?  And how do Architectural collaborators (we are not talking about consultants here) handle modelling standards and model management in general?

There is so much rhetoric out there, both from a technological and a psychological perspective.  There are a plethora of cloud-implemented technologies, including Revit Server and VEO.  There are a bunch of different theories about the best way to control the entire process.

So, what is your firm doing to solve these problems?

Consider a few thoughts from this case study posted in August 2012, co-authored by Cara Gastonguay, Associate AIA LEED AP, Payette and Carolyn Hoef, Associate AIA LEED BD+C, Ayers Saint Gross.

Different firms have varying electronic standards, and templates and conventions. In the BIM world this also means varying project file templates, families, detail components and even line styles. Choose one team to lead file set-up and commit to using one firm’s library of families and graphic standards.

reference view tags such as section markers, elevation markers and callouts do not appear in the host model. For example, an enlarged plan callout in the partner file will simply not appear when linked into the host file. To work around this issue, we coordinated “dummy views”...

Read more at:
Notes on BIM Collaboration across Multiple Offices

I find it interesting that AutoCAD 2013 can directly link (XREF) DWG files directly from the Autodesk Cloud.   Just Insert – DWG Reference… – then press the Autodesk 360 button in the dialog.

Revit Server is necessary technology (at the moment), but it is essentially a ‘do it yourself’ server system.

When will see the little Autodesk 360 button appear in our Revit Link dialog?

Read more at:
XREF Drawings from Autodesk 360 | The CAD Geek Blog